In the current complex international trade environment, letting enterprises realize systematic and informatized customs management is of great significance to the development of enterprises, but the question is, how to choose a customs management system that suits your own company ? Many people are not clear...

  First of all, what is a good customs software system? A good customs software system?

Xiaoguan believes that a good customs software system must have multiple data sources , optimize labor efficiency , control to corporate internal risk control , and control customs-related data and the latest policies (the national customs industry and customs policy changes in the customs system in 2018 Most of the time, the enterprise is the unit of supervision , and then the second phase of the Golden Customs conversion system has strict requirements for customs filing, declaration, verification , verification list mode and  AEO certification , etc.).

From the above points, it can be seen that the software requires the operation and maintenance company to have the ability to continuously upgrade and develop new products. Then we must carefully investigate the software company: whether it has a development team , an implementation team , a service team , and the situation of branches across the country, so that we can get responsive services.

Xiaoguan here sorted out the six factors that need to be paid attention to when choosing customs software, here is a brief introduction to everyone

1. Research, companies must first understand their own needs, how to achieve efficient office?

Generally, enterprises need to achieve business management requirements and internal control requirements. This should be based on the company's own situation, the needs of each department to communicate the current work and future conditions, whether system software is needed to assist efficient office work, and to formulate solutions. In this way, various departments can be reasonably configured and utilized, thereby realizing the improvement of business efficiency. According to the company's own needs, you need to find a corporate customs system that suits you 

Xiaoguan suggested that the company's internal customs software has the following 2 basic requirements:

1. Customs tool software: simple record management, customs declaration management, write-off management, balance report of theoretical data;

2. Customs internal control collaborative management system: automatic connection of basic data and business document data with enterprise ERP , automatic acquisition of enterprise new material files\BOM changes \ purchase orders \ production orders \ sales orders need to be filed or pre-classified The new cargo information, the risk is reminded in advance, to realize the automatic filing control of the system; the business data is automatically connected with the enterprise ERP, and the finished product shipment plan\material loading plan is automatically obtained. Auto-formation of service booking, car booking, transportation, warehousing, customs clearance documents; automatic connection with enterprise ERP for production process data, automatic acquisition of procurement receipts\production release \ completed warehousing \ sales shipment \ and other enterprises Production process data, realize data traceability, conduct risk balance analysis and walk through test;

2. How to choose a customs software company? Or choose to develop it yourself

  Choose Customs Software Correctly

1. Determine the business requirements and enterprise internal control management;

2. Determine the specific management department personnel to contact the customs company's sales; the personnel have the professional knowledge of clearly understanding the customs process;

3. Communicate with the sales business of the customs company, and obtain the specific program description documents of the relevant software company by telephone and other contact information;

4. A preliminary understanding of the suitability of customs software for the enterprise, and understanding of functional modules, prices, services, etc.;

5. It is recommended to select 3 customs software companies to determine the superiority of customs software;

6. Organize the relevant departments of the enterprise to make an appointment for the software company to demonstrate in the enterprise, or to observe and inspect the software company;

7. It is recommended to purchase and use customs software, which is the right to use it for life. Avoid troubles in all aspects such as subsequent annual expenses;

8. Signing a service contract for the later stage of the price business negotiation;

  Choose the right customs software company

1. Understand the company's development, historical background company, and registration time. An excellent management software is inseparable from the corporate cultural background, the company's own business characteristics, and the successful experience accumulated during the growth of the company.

2. With a complete development team, offline implementation service team and online service team.

3. The level of development projects, the completion of those large and small project research and development cases 4. Those customers who currently use customs software, do they have their own companies in the same industry, how many customers are listed on the group company Five recommendations to choose the Pearl River Delta (Guanheng Customs / Yunguantong /Hongqiao/Xinshengtong Software Company Products) Yangtze River Delta Enterprises (Guanheng Customs/Shuangye Customs) The above is for your reference.

  Does the company have self-development capabilities

1. A small number of companies have their own IT operation department and have the ability to develop software projects. Planning to complete the development of customs software within the enterprise, shuttle various departments to understand the needs and waste a lot of time without completing the preliminary work.

2. Most companies have deployed ERP systems, and are required to provide ERP systems for the company to build customs system functions on the basis of ERP. Guanheng Customs learned that several companies are wasting money and time.

The above two types of enterprises failed in the end. Why, the customs software is a very professional software. Different areas of ERP, finance, and office software expertise on the market are small.

However, customs software data sources have multiple interfaces, and customs policies and local policies have undergone significant changes.

  Therefore, it is recommended that companies choose professional products from professional software companies, very mature products, unlimited upgrades, and customs software products that ensure the usability of future enterprises.

3. Negotiate presentation matters

1. Confirmation of personnel involved in the location and time department

  First negotiation/Most companies receive software company service door-to-door demonstration / Participating staff department is led by customs / purchasing sales / finance / warehouse, etc.

2. Customs software introduction product introduction demonstration

Watch and listen to the introduction of software company personnel / company's development scale / company structure / company customers, etc. / demonstration of customs software products / intuitiveness of each function point / operability / functional rigor of realization and solution to meet your own enterprise

3. Provide the needs of enterprises and the resolution of customs software

The enterprise department proposed that it did not understand the specific customs software's help points in their work and the future and current needs of the entire enterprise, so that the software company would collect the information and document the solution.

Fourth, it is necessary to visit software companies and customers on site and petition

1. Choose companies in the same industry

Customs software companies must have the conditions to develop and accumulate customers in different industries. Customs software companies provide to contact their own business transactions and communicate with themselves to be more authentic and understand

2. Usage of Customs Software

Purchase time, implementation status, follow-up customs company upgrade software update status, etc.

3. Customs software services

  The service quality of the service implementation team of the customs software company discusses the current follow-up training status of customs business issues in the same industry, and regularly checks the data flow status. Regularly pays attention to the software operation status and the data service security inspection status.

4. Discuss the current customs business issues in the same industry

Business exchanges with companies in the same industry and suggestions on customs software are fed back to the customs software company

Five, combined with enterprise management cost budget purchase

1. Select the price of standard customs products

The management system of the enterprise requires the construction of a project to have financial budget requirements. Customs software company's product standardization is relatively affordable, and some software companies do not have related products, so do you still need to choose?

2. Personalized construction of customized products

Many companies’ business benefits are currently in constant expansion and development, so the informatization construction of the company is idealized. Group management, industry upstream and downstream management, with me as the center to build a customs platform system, so that the supplier and customer logistics freight forwarding company information sharing and collaborative office. This product value is high;  

Choosing a customs software company requires careful investigation. "Guan Heng" participates in research and development involving 212 industries, you are worthy of reference

Sixth, the two parties signed the agreement project

1. Software installation

The contract software is signed and the company’s own requirements are formulated and confirmed by both parties

Determine the software function module

Software installation acceptance   

Contract payment ratio

2. Online training

Service implementation documents are standardized for function point department training

If you need customs advisory services, the two parties agree

Personalized report design

Completion of acceptance at the point in time

Completion of contract proportional payment

3. Post service

Go online completed. Software function operation data specification inspection service of each department

Software use process upgrade service

Formulation of relevant treaties for contract renewal in the next year